Accounts Payable Analyst
Since our founding, IDEMIA Public Security has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.
Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
The Accounts Payable Analyst (Invoice Processor) is responsible for the accurate and timely processing of supplier invoices, ensuring compliance with company policies, approval requirements, internal controls, and service-level agreements. The role focuses on invoice validation, exception coordination, stakeholder communication, and maintaining the integrity of Accounts Payable records to support timely vendor payments and efficient financial operations.
Key Missions
- Receive, review and process supplier invoices and credit notes for assigned legal entities within agreed timelines.
- Review invoices for completeness, accuracy, compliance, and potential duplication, and route exceptions for correction in line with established procedures.
- Perform two-way or three-way matching against purchase orders and goods or service receipts, as applicable.
- Process non-PO invoices, ensuring proper approvals, PO exemption compliance, correct journal entries, financial dimensions and tax treatment.
- Perform a second-level review of employee expense claims and confirm with the AP Verifier that the claims are within policy limits and properly approved before recording them in the books.
- Process intercompany invoices by validating supporting documents, approvals, entity details, correct journal entries, and financial dimensions; coordinate with counterpart entities to resolve discrepancies and support intercompany balance reconciliation.
- Communicate and follow up on pending invoices, approvals, documentation, and vendor master data issues to requestors, Regional Finance, and local teams for action.
- Serve as the first point of contact for vendors, intercompany counterparts, and local finance regarding invoice and payment inquiries.
- Monitor pending, rejected and aged invoices and follow up proactively to support timely posting and payment.
- Respond to vendor and stakeholder inquiries regarding invoice status, missing requirements, remittance details and payment schedules.
- Perform month-end closing by completing invoice processing, reviewing the AP aging report, preparing accrual inputs, preparing AP cash flow analysis, and reconciling intercompany transactions.
- Maintain complete and audit-ready invoice records and provide supporting documents for internal and external audits.
- Comply with Accounts Payable policies, internal controls, process procedures and service-level agreements.
- Safeguard confidential financial and business information, ensuring compliance with data privacy regulations, corporate policies, and internal control requirements.
- Support Accounts Payable projects, process improvement initiatives, system implementations, process migrations, and other tasks assigned by the COE Operations Manager.
Profile & Other Information
By choosing to work at IDEMIA Public Security, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.
We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.
At IDEMIA Public Security, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies
https://www.idemia.com/business/idemia-public-security